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3 Tips to Prepare Your Business for Construction and Expansion

Posted by Parker Beauchamp on Jan 22, 2015

Dia-OfficeAs many businesses mature and expand, they often outgrow their original office space. To accommodate for the necessary changes, business owners can either seek an entirely new location, or they might opt to renovate their current space with an expansion project.

Considering that many office renovations can take months before completion, how can companies ensure the day-to-day office operations stay intact while maintaining a safe work environment?

If you are planning moderate construction to your workspace, the good news is you can continue your typical workday procedures. The trick, however, is ensuring that the workspace remains a safe and secure environment for your employees.

According to the U.S. Department of Commerce, falls are the most common workplace injury, leading the pact in the number of disabling injuries. Aside from accidental falls, there are a number of other hazards that accompany a renovation project.

3 Safety Tips to Prepare Your Business for Renovations:

To help prevent accidents during office construction projects, check out the below three tips on maintaining workplace safety.

Tip 1: Keep an Open Communication with Employees

Keep all employees well informed about any significant details throughout the construction project. Prior to starting construction, hold an internal office meeting to discuss details, and send periodic emails to update employees on the progress of the project.

Post signs throughout the office space alerting employees of any potential hazards, such as slippery floors, overpowering paint fumes or dust, and dangerous electrical wires. It is also important encourage employee feedback, and ensure that all comments and questions will remain confidential.

Tip 2: Isolate Employees from Hazards

Plan to isolate employees from any dust or fumes produced during renovation work. According to the Centers of Disease Control and Prevention, dusts and other particulate materials present during office construction and renovation activities often aggravate lung conditions, such as asthma.

To help minimize excessive dust and fumes caused by the renovation, identify a proper ventilation strategy and invest in plastic sheeting and portable fans throughout the office space. 

Tip 3: Allow Employees to Work from Home

If construction hazards become unavoidable and cause a disturbance among your employees, plan construction hours when the work environment is not occupied. This may involve cutting employees’ hours shorter, or allowing employees to work from home. Deliberate the pros and cons of telecommuting, ensure that your employees have the appropriate capabilities to work from home and share office best practice tips for working remotely.

Related article: Telecommuting: The Pros, Cons and Risks of Working from Home

The standard property insurance on your building probably will not cover damage to property undergoing major renovation or new construction. Builder’s risk insurance is needed for these situations; your INGUARD consultant can help you find the right set of coverages when you are doing such work.

Construction and renovation projects can be an overwhelming undertaking, but the long-term results are well worth the temporary inconvenience. Plan ahead and consult with your trusted insurance advisor to help you identify any unforeseen risks throughout the project.

Has your office undergone a recent expansion or renovation? If so, what steps did your team take to ensure safety and productivity during construction? Share your thoughts with us below in our comments section.

Photo Credit: Dia Dalsky

Topics: Business Insurance